Speak to Experts
Compliance Made Easy
VHSE PORTAL
VIRTUAL SERVICES
SAFETY FILES & SYSTEMS
TAILORED SOLUTIONS
WORKFORCE
CONTRACTOR COMPLIANCE
Speak to Experts
Tailored Solutions
Akwande Safe is a professional Occupational Health and Safety (OHS) Consultancy committed to assisting businesses across South Africa achieve legal compliance, reduce workplace incidents, and create safer, healthier environments for their workforce and stakeholders.
Our consultancy provides expert guidance aligned with the Occupational Health and Safety Act (85 of 1993), Mine Health and Safety Act (MHSA), ISO 45001, and industry-specific safety regulations. Whether serving small contractors or large industrial operations, we design and implement customised, cost-effective OHS management solutions that enable our clients to meet tender requirements, pass audits, and build a culture of safety excellence.
We offer a full suite of on-site and remote safety services from risk assessments and legal appointments to safety file audits, safety management system design, and virtual advisory. Our goal is to simplify compliance while empowering businesses to proactively manage safety, health, and environmental risks.
OHS PACKAGES
CHOOSE YOUR SOLUTION
Contractors Pack
From R7 500
(All Prices Excl Vat)
SITE SPECIFIC COMPLIANCE
A contractors pack is a concise, site-specific file compiled for access control, prequalification or permit-to-work approval.
Pricing is Subject to Scope of Work
Best Suited for:
First-time site access
Small Contractors
Subcontractors appointed for short projects
What you get?
- Compilation of declaration forms
- Equipment & Tools Register
- Task Based Risk Asssement
- Training Record Register
- Medical Record Register
- Legal Appointment
- Safe Work Procedures
- Organogram
Optional (Additional cost Apply)
- CIPC Compliance
- Company Profile
- SARS Tax & VAT Compliance
- Letter of Good Standing (COIDA)
- Public Liability Insurance
- HR & Payroll Solutions
- MIE Verification
Safety File
From R15 800
(All Prices Excl Vat)
TENDER OR PROJECT COMPLIANCE
A comprehensive project-specific safety file required by law and client SHEQ protocols. This includes legally required appointments, procedures, records, and evidence of workplace controls.
Pricing is Subject to Scope of Work
Best Suited for:
Tender Bidding
Site teams with 5–50 workers
Low Risk Operations
What you get?
- Preliminary Site Inspection
- SHE Plan & Policy
- Task Based Risk Assessment
- Safe Work Procedures (SWPs)
- Method Statement
- Legal Appointments
- Planned Task Observations
- Substance abuse policy
- Fatigue Management Policy
- PPE compliance declaration
- Inspection registers for tools & Equipment
- Vehicle Inspection Register
- Toolbox talk record
- Induction attendance register
- Training matrix summary
- Company Organogram
Optional (Additional cost Apply)
- Asset Insurance
- Specialist Insurance
- Liability Insurance
- Business & Employee Solutions
- MIE Verification
Safety Management System
From R30 000
(All Prices Excl Vat)
ISO READY COMPLIANCE
A safety management system that governs your company’s entire safety, health, and environmental compliance across multiple projects and sites, aligned with ISO 45001 & client SHEQ audit frameworks.
Pricing is Subject to Scope of Work
Best Suited for:
Contractors with multiple sites or teams
Companies preparing for ISO certification
High-risk operations
What you get?
- Working Safety File
- Risk Assessments (Baseline + Job Based)
- Legal Appointments
- Safe Work Procedures (SWPs)
- Emergency Prepardness Plan
- Training Matrix
- PPE Register
- File Index + Digital Folder Setup
- Incident Reporting Forms & Templates
- SHEQ Policy, Manual & Objectives
- Full Legal Register + Update Plan
- Risk Management Framework
- Document Control System
- Internal Audit Plan & Corrective Action Logs
- Permit-to-Work System
- Management Review Templates
Optional (Additional cost Apply)
- OHS Training Courses
- Induction Scheduling
- MIE Verification
Verified | Trained | Medically Fit WorkForce
Contractor Compliance Management
Our integrated Contractor Compliance Management solutions streamlines workforce compliance through our customer centric approach designed for mining, construction, industrial, manufacturing, logistics, and infrastructure environments.
The system enables companies, contractors, and project managers to manage all critical compliance requirements from a single platform, reducing administrative delays, improving legal compliance, and enhancing workplace safety.
Industries We Serve
We provide contractor compliance support for:
- Mining Operations
- Construction Projects
- Manufacturing Facilities
- Engineering & Fabrication Workshops
- Logistics & Transport
- Waste Management Operations
- Renewable Energy Projects
- Petrochemical & Industrial Facilities
- Municipal Infrastructure Projects
WORKFORCE PACKAGES
Contractor Compliance Management
Contractor Starter Package
from R550pm
(All Prices Excl Vat)
R550 – R1500 per contractor
Emerging contractors and ESD-supported businesses requiring affordable compliance onboarding.
Pricing is Subject to Scope of Work
Best Suited for:
Basic Medical Coordination
Safety Induction Assistance
Basic MIE Verification
Starter Safety File Template
Compliance Guidance Support
WhatsApp Support Coordination
Optional (Additional cost Apply)
- Pre-Employment Medicals
- Periodic Medicals
- Exit Medicals
- Safety Induction
- First Aid
- Fire Fighting
- SHE Representative
- Working at Heights
- HIRA
- Incident Investigation
- Legal Liability
Essential Compliance Package
R2,500pm
(All Prices Excl Vat)
R350 – R750 per Employee Onboarding
Small contractors, startups, and companies requiring basic site compliance support.
Pricing is Subject to Scope of Work
Best Suited for:
Contractor Registration
Digital Compliance Profile
Basic Compliance Tracking
Safety Induction Booking
Basic Training Coordination
Expiry Notifications
Digital Document Storage
Optional (Additional cost Apply)
- MIE Verification
- Safety File Compilation
- Additional Training Courses
- Site-Specific Inductions
Workforce Compliance Package
from R7,500
(All Prices Excl Vat)
R950 – R2,500 per Employee Onboarding
Medium-sized contractors and companies managing multiple workers and compliance requirements.
Pricing is Subject to Scope of Work
Best Suited for:
Full Contractor Compliance Management
OHS Medical Coordination
Training & Competency Tracking
MIE Verification Coordination
Digital Safety File Management
Compliance Status Monitoring
Automated Expiry Alerts
Online Booking Assistance
Cloud-Based Document Access
Training Coordination Includes
- Safety Induction
- SHE Rep Training
- First Aid
- Working at Heights
- Fire Fighting
- HIRA Awareness
VSHE PORTAL
Simplifying Workforce Compliance
Powered by Virtual Consultants & Digital Workforce Compliance
Transform the way contractors, suppliers, and project teams manage compliance through a centralized digital SHE ecosystem. Our Virtual Safety, Health, Environmental Portal is designed to simplify workforce compliance, reduce administrative frustration, and provide businesses with instant access to qualified virtual consultants and compliance support services, all from management solution.
Built on a smart booking and workflow management system, the portal allows companies to digitally coordinate everything from medicals and inductions to safety files, legal compliance, MIE verification, and workforce onboarding without relying on multiple service providers.
Compliance Ecosystem
Many contractors and businesses struggle with:
- Coordinating different service providers for medicals, inductions, training, and verifications
- Expired certifications and workforce documentation
- Delayed project onboarding due to compliance issues
- Managing safety files manually through emails and paperwork
- Finding experienced SHEQ consultants for specific projects
- Tracking contractor readiness across multiple sites
Our Virtual SHEQ Portal centralizes these functions into one digital environment supported by virtual consultants and compliance specialists
Digital Safety Files accessible anytime, anywhere.
The portal can assist with:
- Safety File Templates
- Site-Specific Safety Files
- SHEQ Plans
- Baseline Risk Assessments
- Safe Work Procedures
- Toolbox Talk Registers
- Legal Registers
- Contractor Packs
- Client-Specific Compliance Requirements
Network of Qualified Virtual Consultants
who can assist remotely with compliance management and operational support.
Services include:
- Safety File Compilation
- SHEQ Documentation
- Risk Assessments & Method Statements
- Environmental Compliance Support
- Incident Investigation Assistance
- Legal Appointment Assistance
- Audit Preparation
- Contractor Compliance Coordination
- Site Compliance Monitoring Support
Digitally Manageg Compliance
through a centralized dashboard.
Features include:
- Employee onboarding workflows
- Expiry tracking and automated reminders
- Workforce compliance status monitoring
- Contractor registration and approval systems
- Digital document storage and cloud access
- Compliance scoring and reporting
- MIE Background Verification
- Qualification Verification
- Criminal Record Checks
Powered by an Intelligent Booking System
- Book virtual consultations
- Schedule compliance assessments
- Reserve medical appointments
- Coordinate training sessions
- Assign consultants to projects
- Receive automated notifications and reminders
- Track compliance progress in real time
Get a Quote
Ready to Digitize Your Contractor Compliance?
Whether you manage a single contractor team or multiple project sites, our Contractor Compliance Management Solutions helps simplify workforce compliance while improving operational efficiency and workplace safety.
Book a Consultation
Start building a safer, compliant, and digitally managed workforce today.
Request Quick Quote
Contractors Packs & Safety Files we have compiled
